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FAQs

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COVID-19 Information

Does WEC have an official COVID-19 Statement?

Our annual signature North American event, World Education Congress (WEC), is set to open in just three months on June 6th in Grapevine, Texas. Rest assured that Meeting Professionals International (MPI) remains diligent in ensuring that the safety and security of our attendees, staff and operational personnel remains the top priority.

With that in mind, there are currently no plans for MPI to cancel or postpone WEC Grapevine as result of COVID-19, the Coronavirus.

As we move ahead with planning and implementing the programming at WEC Grapevine, MPI will continue to place high importance on facilitating measures that will ensure optimal health and sanitary conditions for everyone onsite during the event.

In order to remain informed about the ongoing situation at both the global and local levels, we are monitoring and in constant communication with area Convention Visitors Bureaus (CVBs), particularly our partners at the Grapevine CVB, partner associations, national authorities, MPI Advisory Councils and MPI’s International Board of Directors.

Ongoing updates on MPI plans related to WEC Grapevine, including education and programming, will continue to be available at mpi.org/wec.

We believe it is critically important for our community to remain adequately, properly and responsibly informed on COVID-19. As such, we recently launched a devoted page on mpi.org that provides resources for our meeting and event professionals community. In addition to that page, our social media and newsletters (Pulse and NewsBrief) will continue to provide updated, relevant and credible content to ensure our community is well-informed.

Are there plans to cancel WEC?

Meeting Professionals International (MPI) is continuing to monitor the effects of the COVID-19 within the meeting and event industry.

At this time, we have no plans to make any adjustments to our 2020 signature event, World Education Congress (WEC Grapevine) which will take place on June 6-9th.

What happens if WEC is cancelled? How would refunds be reimbursed?

Event Cancellation by MPI
Meeting Professionals International (MPI) reserves the right to cancel an event due to low enrollment or other circumstances which would make the event non-viable. If MPI cancels an event, registrants will be offered a full refund. Should circumstances arise that result in the postponement of an event, MPI has the right to either issue a full refund or transfer registration to the same event at the new, future date. MPI will not be responsible for reimbursement of any participant’s expenses related to the cancellation or postponement of an event.

Refund Policy: Deadline to request a full refund or transfer your registration to WEC Las Vegas is Monday, June 1st. Cancellations must be received by the stated cancellation deadline and will be accepted in writing only. No shows for the event will not receive a refund or credit towards WEC Las Vegas.

NOT ELIGIBLE FOR A REFUND:

- New Membership Bundles
- Rendezvous Tickets
- Discount or special promotion codes are only available on new registrations, refunds are not available to any existing registrations

Cancellation Policy: All refund requests must be made by the registered attendee or credit card holder and include the name of the attendee and/or transaction number. Refunds will be issued via the original payment method used, no later than (30) days after cancellation has been approved. Please send written cancellations to WECreg@mpiweb.org.

Substitution Policy: Substitution of registration (same type: member/non-member) is permitted prior to June 1, 2020. Only one substitution is permitted per original registrant with written consent. The individual submitting the substitution request is responsible for all financial obligations associated with that substitution as well as updating any contact/demographic information. Please email substitution requests to WECreg@mpiweb.org.

Would WEC Grapevine be postponed to a later date in 2020?

At this time, we have no plans to make any adjustments to WEC Grapevine.

Can my registration transfer to WEC Las Vegas in 2021?

Our staff will work with attendees to see what best fits their situation, including a possible transfer of registration fees for WEC Las Vegas.

General Information

Learn about MPI's World Education Congress, who attends and find out about our host destination city, Grapevine, TX.

What is MPI's World Education Congress?

MPI's World Education Congress is designed to teach meeting and event professionals to think outside the ballroom. More than 2,500 global meeting and event professionals join us every year to learn how to stop planning meetings and start designing authentic experiences that deliver return on investment dividends to all stakeholders and participants. WEC is produced by Meeting Professionals International, the largest, most diverse and influential association of its kind in the world.

Who attends MPI's World Education Congress?

WEC is for meeting and event planners and sales professionals who want to know where the market is going, who care passionately about being prepared for new market challenges and who want to lead the charge in designing more intelligent, effective experiences that drive revenue, achieve organizational objectives and benefit host and participant communities. The WEC community has 10 to 20 years of industry experience but welcomes cross-generational mentorship opportunities and the next generation of attendees to this fantastic, engaging community.

When and where is MPI's 2020 World Education Congress?

WEC will be held in Grapevine, TX at the Gaylord Texan Resort & Convention Center. The official dates are Saturday June 6, 2020 through Tuesday, June 9, 2020.

What is the address for the Gaylord Texas Resort & Convention Center?

1501 Gaylord Trail, Grapevine, TX 76051

How can I book a hotel?

MPI has partnered with 3 Grapevine hotels for WEC. To see what the discounted nightly rate is for each hotel, go to our Travel and Hotel page. In order to book a hotel, you must first be registered for WEC. Once you register, you will receive the link to book your hotel in your confirmation email.

What is the dress code?

Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, blouses and most importantly, comfortable shoes. We do recommend that you dress in layers as temperatures in meeting rooms can vary. Please check evening events for additional dress codes for specific events.

I have a question about membership in MPI.

Please contact the MPI Membership Services Team at 1-866-318-2743.

I have a question about partnerships, sponsorships, and advertising.

You can review the MPI Sponsorship Opportunities Prospectus for all of the available opportunities. Please contact Shalynn Robinson if you are interested in sponsorship or advertising opportunities.

How can I get more information about the Hosted Buyer Program?

Please visit our Hosted Buyer page to learn more about this valuable opportunity.

Are scholarships for WEC Grapevine available?

Yes! Apply by March 9th to be considered for a WEC scholarship from the MPI Foundation. Some scholarships cover registration only; and a limited number of substantial scholarships are available to reimburse additional expenses associated with attending this conference. Visit https://www.mpi.org/about/foundation/scholarships to learn more and apply.

Registration

Find information about registering for WEC including fees, policies and procedures.

How can I register for WEC?

There are several ways to register for WEC. You can register online and onsite in Grapevine. Here's how:

Online – The WEC Grapevine website provides internet registration 24/7.
Onsite – Registration counters will be available onsite.

How much does WEC cost?

Click here to learn about our pricing options.

How will I know if I am registered?

All attendees will receive a confirmation by email. This confirmation is your receipt and verifies the event(s) and/or additional fee sessions for which you have signed up, and how much you have paid. If you have questions regarding your registration, please contact WECreg@mpiweb.org.

What is included in my registration fee?

Full Conference fee includes Opening and Closing Night Celebrations, education sessions, and meal functions. Events requiring registration and additional payment are so noted.

New Membership Bundles:
Fee includes 12 months of MPI Preferred membership and is available for NEW MPI memberships only. Not valid for renewals. Your membership will be activated by the MPI membership team the week of your registration. You will receive a welcome email upon activation. For more information, visit our membership page. Membership fee is NON-REFUNDABLE.

Guest Registration:
Guest registration includes admission to the opening and closing celebrations and The MPI Exchange. It does not include education sessions, invitation only events or other meal functions. Tickets for MPI Foundation Events may be purchased at the time of guest registration. Guest Passes will be available for purchase onsite only for $150.

Registration Changes/Additions/Receipts:
Once you have completed your registration, you will be sent a confirmation email. In that email is a personalized link to the online registration portal where you can update information and get a copy of your receipt/invoice or make a payment. If you would like us to resend your confirmation, please email WECreg@mpiweb.org. Please be sure to check your spam folder first!

What are the Refund/Cancellation/Substitution Policies?

Refund Policy: Deadline to request a full refund or transfer your registration to WEC Las Vegas is Monday, June 1st. Cancellations must be received by the stated cancellation deadline and will be accepted in writing only. No shows for the event will not receive a refund or credit towards WEC Las Vegas.

NOT ELIGIBLE FOR A REFUND:

- New Membership Bundles
- Rendezvous Tickets
- Discount or special promotion codes are only available on new registrations, refunds are not available to any existing registrations

Cancellation Policy: All refund requests must be made by the registered attendee or credit card holder and include the name of the attendee and/or transaction number. Refunds will be issued via the original payment method used, no later than (30) days after cancellation has been approved. Please send written cancellations to WECreg@mpiweb.org.

Substitution Policy: Substitution of registration (same type: member/non-member) is permitted prior to June 1, 2020. Only one substitution is permitted per original registrant with written consent. The individual submitting the substitution request is responsible for all financial obligations associated with that substitution as well as updating any contact/demographic information. Please email substitution requests to WECreg@mpiweb.org.

What is the Event Cancellation Policy?

Meeting Professionals International (MPI) reserves the right to cancel an event due to low enrollment or other circumstances which would make the event non-viable. If MPI cancels an event, registrants will be offered a full refund. Should circumstances arise that result in the postponement of an event, MPI has the right to either issue a full refund or transfer registration to the same event at the new, future date. MPI will not be responsible for reimbursement of any participant’s expenses related to the cancellation or postponement of an event.

When is the Registration Deadline?

Online- Attendees may register all the way up until June 5, 2020.
Onsite- Attendees may register onsite June 6-9, 2020 at the registration desk.

How will I receive my badge?

When you arrive at WEC and check-in at a self-service kiosk or at the registration counter, you will receive your badge. Please note that a photo ID will be required to pick up badges/materials. Attendees will not be allowed to pick up other attendee's badges/materials. Badges or other official WEC identification must be worn to all official WEC events.

What if I lose my badge?

If you lose your badge at the conference, you will need to purchase a replacement badge from the registration desk. The cost of a replacement badge is $25 USD.

WEC Grapevine Media Center

Find information about media registration.

MPI grants a limited number of complimentary registrations to editorial press staff — specifically editors, reporters, writers, producers, photographers, camera crews and select bloggers. Non-editorial press staff, such as sales directors, publishers and marketing or advertising representatives, are required to pay full registration rates to attend WEC.

To apply for complimentary registration, please provide the following credentials via email to the MPI Communications Team.

- Website link for your publication or press outlet
- Circulation and/or website traffic numbers for your press outlet
- Links to three recent news stories with your byline about the meeting and event industry (Does not apply to business or local press)

Note, press contacts that previously attended WEC or EMEC in the past three years do not need to provide press credentials. It is highly recommended that interested press apply by May 1, 2020. Non-editorial press staff should proceed with regular event registration. MPI reserves the right to refuse to register any individual as press and may limit the number of credentials issued to a single organization. Also, each WEC 2020 badge is issued individually and is non-transferable.

For Questions Regarding WEC Registration:
Email: WECreg@mpiweb.org

For Questions Regarding MPI Membership:
Call: 1-866-318-2743
Email: feedback@mpiweb.org

MPI Communications Team:
Email: media@mpiweb.org

MPI News:
Visit the MPI Newsroom for the latest press releases and media advisories.

For complete details regarding other MPI conference events, please visit https://www.mpi.org/events.

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Meeting Professionals International (MPI)

MPI is dedicated to designing and hosting an inclusive World Education Congress.
Together, we welcome our diverse audience and celebrate the differences among our members, participants and partners.
With our similarities and our differences come great knowledge and a more diverse and powerful community.
Help us continue to celebrate the uniqueness of our community by creating educational and networking spaces
that are inherently safe for all learners and welcoming to thoughtful connectivity.

World Education Congress offers a smoke-free environment, based on the rules and regulations for each venue throughout the event.